Free 30-Day Founding Pilot
Prove it on one live project
One live project. Thirty days. Full setup, onboarding and evidence reviews, free for selected subcontractors.
There is no software charge for an accepted founding pilot. Participation requires active engagement from the company and project team, and applications are reviewed to confirm the project, team and evidence problem are suitable for a meaningful pilot.
Site Chronicle is already operating on controlled live projects. The founding pilot programme is the first structured external rollout cohort.
Four dated stages, ending in one evidence report
Every stage has a fixed point in the 30 days and a stated hand-over, so you always know what exists at the end of it.
Evidence review and project setup
An initial review of your current records, then the project set up around the real job: areas, activities, people and plant imported for you.
Your live project configured and ready for the crews.
Site users onboarded, live records begin
Your nominated site users are onboarded and the crews start filing real diaries in the first week.
Daily records being written on site, on the day, by the people doing the work.
Weekly reviews and gap correction
Live operation on your project, with short weekly evidence reviews run against what the site is actually filing.
A review every week: what was captured, what’s missing, and what needs action.
Evidence report and rollout recommendation
The pilot is reviewed against what you were recording before: what improved, what your old process would likely have missed, and where risk remains.
The end-of-pilot evidence report, plus a straight rollout recommendation, including “don’t”, if that’s the honest answer.
Why it’s free
We’re accepting a limited number of founding subcontractors so the platform can be measured on genuine live projects, and so the first published case studies are real. The pilot is founder-led, which is exactly why it’s selective: each one gets proper setup, onboarding and weekly attention, not a login and a leaflet.
- An appropriate live project with at least a month left to run
- A relevant decision-maker involved from the start
- Nominated site users who’ll write the diaries (typically 1–5 people)
- Commitment to onboarding and short weekly reviews
- Honest product feedback, and agreement that pilot performance is measured
- Agreement that anonymised, aggregated pilot performance may be used in a case study, subject to confidentiality requirements and the customer approving the final wording before publication
What management receives at Day 30
An end-of-pilot evidence report reviewing what was measured: diary completion, records and photographs captured, delays and instructions recorded, client acknowledgements (what improved, what your old process would likely have missed, where risk remains), and a straight rollout recommendation, including “don’t”, if that’s the honest answer.
Paid Company Rollout
Rollout is where Site Chronicle becomes your company standard: multiple projects, multiple diary writers, project managers and commercial teams on one system, with consistent evidence standards, central reporting and management oversight. New projects are onboarded as they start.
Paid rollout terms are agreed with each company at the end of the pilot, based on its team, projects and implementation requirements.
See real examples: £300k and £350k recoveries supported by contemporaneous records
The Site Chronicle Commercial Recovery Guarantee
After a successful pilot, customers moving onto an annual paid rollout are protected by our Commercial Recovery Guarantee. If qualifying recoveries supported by Site Chronicle during the first 12 months total less than five times the annual software subscription fee, the second-year software subscription will be provided free, subject to the Guarantee Terms.
This is intended to align the cost of Site Chronicle with the commercial value of stronger contemporaneous evidence. It is not a guarantee that any individual claim, variation, delay or other entitlement will be accepted or paid.
Pilot questions
Why is the pilot free?
Site Chronicle is accepting a limited number of founding subcontractors so the platform can be measured on genuine live projects. Accepted companies receive setup, onboarding and 30 days of use without a software fee. In return, they must commit to active participation, weekly reviews and honest feedback.
Is every applicant accepted?
No. Applications are reviewed to confirm that the project, team and evidence problem are suitable for a meaningful pilot. The pilot is founder-led, so places are limited. If an application isn’t a fit yet, we’ll say so honestly and usually suggest starting with the free Evidence Health Check instead.
What must our company commit to?
An appropriate live project; involvement from a relevant decision-maker; nominated site users who’ll actually write the diaries; taking part in onboarding and short weekly reviews; honest product feedback; and allowing pilot performance to be measured. Pilot participants agree that anonymised, aggregated performance may be considered for a case study. Nothing is published without the customer approving the final wording, and no confidential project or commercial information will be disclosed.
What happens after the 30 days?
You get the Day-30 evidence report and a straight rollout recommendation, including “don’t roll out”, if that’s the honest answer. Nothing converts automatically, and there is no commitment to proceed with a company rollout. If you proceed, the pilot project carries straight on; if you don’t, you keep a full export of everything captured.
Is the company rollout paid?
Yes. Rollout is where Site Chronicle becomes a paid subscription. Paid rollout terms are agreed with each company at the end of the pilot, based on its team, projects and implementation requirements. You pay for diary writers (the supervisors and foremen who create records), not every operative on site. After a successful pilot, customers moving onto an annual paid rollout are protected by our Commercial Recovery Guarantee. If qualifying recoveries supported by Site Chronicle during the first 12 months total less than five times the annual software subscription fee, the second-year software subscription will be provided free, subject to the Guarantee Terms. This is intended to align the cost of Site Chronicle with the commercial value of stronger contemporaneous evidence. It is not a guarantee that any individual claim, variation, delay or other entitlement will be accepted or paid.
Can records be edited after submission?
Submitted diaries are locked against content editing. Reopening one requires a stated reason and is written to the audit trail, designed to support the credibility of contemporaneous records.